Streamline UtilityInvoice Management
Automate the entire utility bill lifecycle—from receipt and data capture to validation, payment, and reporting. Reduce costs, eliminate errors, and gain complete visibility into your utility spend.
Integrated Partners
Seamlessly connect with industry-leading AP systems and major utility providers
A proven process that delivers results
Our streamlined process takes the complexity out of utility invoice management so your team can focus on what matters most.
Invoice Retrieval
We receive invoices directly from vendors, eliminating the need for your team to collect bills from multiple sources. Paper, electronic, or portal access—we handle it all.
Data Capture
Our AI-powered OCR and data extraction technology accurately captures all relevant data from utility bills—regardless of vendor format or complexity.
Automated Auditing
Comprehensive validation catches billing errors, rate discrepancies, and optimization opportunities—identifying 18-20% of bills with errors for review and correction.
Invoice Consolidation
We normalize data from thousands of vendor formats into a single, consistent structure—making analysis and reporting straightforward across your entire portfolio.
Streamlined Payment
Automated approval workflows and seamless AP integration ensure timely, accurate payments—eliminating late fees and service interruptions.
Is your AP teamdrowning in utility invoices?
For multi-site organizations, managing thousands of complex bills from hundreds of vendors isn't just overwhelming—it costs money. Late fees, billing errors, improper meter reads, and missed rate optimization opportunities silently drain the budget every month.
Meanwhile, teams lack the specialized knowledge to audit utility bills effectively, leaving potential savings unclaimed. But with the right tools, your data becomes your greatest advantage.
Transform your utility expense management
Cost Savings
Identify billing errors, rate optimization opportunities, and recover overcharges to reduce utility spend by up to 15%.
Time Savings
Free your AP team from manual data entry, tracking down bills, and chasing errors—focus on strategic initiatives instead.
Complete Visibility
Gain real-time insights into utility spend, consumption patterns, and anomalies across your entire portfolio in one dashboard.
Compliance & ESG
Standardized, defensible data for sustainability reporting, carbon tracking, and regulatory compliance across all sites.
How we compare
One platform for all your utilities
From electricity and natural gas to water, waste, and telecom—we handle invoice processing for over 150 types of utility and facility-related expenses.
Electricity
Electric energy bill data capture for consumption and spend visibility
Natural Gas
Gas consumption and spend data for payment and sustainability analysis
Water
Water bill data from different utilities normalized for easy analysis
Telecom
Internet, cable, and telephone bill data management for spend analysis
Sewage
Sewage bill data collection for payment and environmental analysis
Waste
Waste data collection for utility spend analysis and impact reporting
Frequently Asked Questions
Utility invoice processing is the automated capture, validation, and payment of utility bills across a property portfolio. SOLV Source handles receipt, OCR data extraction, error detection, approval workflows, and payment integration—eliminating manual data entry and reducing billing errors by catching discrepancies before payment.
AI improves invoice accuracy by learning vendor formats, detecting anomalies in charges, and cross-referencing bills against historical patterns and contracted rates. SOLV's AI-powered auditing catches 18-20% of bills with errors—rate misapplications, duplicate charges, and meter read issues—before they reach AP for payment.
SOLV Source processes over 150 types of utility and facility-related invoices including electricity, natural gas, water, sewer, waste, telecom, and more. The platform normalizes data from thousands of vendor formats into a single consistent structure for analysis and reporting.
SOLV Source integrates with major ERP and accounting platforms through API connections or file exports. Validated invoices flow directly into your AP system with GL coding, approval routing, and payment scheduling—reducing manual handoffs and ensuring timely, accurate payments with zero late fees.
Organizations typically see 10-15% reduction in utility spend through error detection and rate optimization, plus significant time savings from eliminating manual data entry. Most clients achieve full ROI within 6-12 months, with ongoing savings compounding as the AI learns your portfolio's patterns.
Ready to take control of your utility expenses?
Book a demo and see how SOLV Source can transform your utility invoice management process.